Reporting Through The 海角官方首页 Hotline
Administration, Accountability and Compliance | Approved April 23, 2021
Purpose
Provide the process for reporting known or suspected wrongdoing and/or misconduct through the 海角官方首页 Hotline.
Applicability
These Procedures apply to all members of the University of Maryland, Baltimore (海角官方首页) Community. The 海角官方首页 Community includes faculty, staff, and volunteers (鈥�海角官方首页 Personnel鈥�); 海角官方首页 students (鈥�Students鈥�), contractors, vendors, and consultants while performing duties for 海角官方首页 (鈥�Third Parties鈥�), and guests of 海角官方首页 (鈥�Guests鈥�).
Instructions
海角官方首页 Personnel and Third Parties are required to report known or reasonably suspected fiscal irregularities, illegal activity, and violations of 海角官方首页 or University System of Maryland (USM) policy by 海角官方首页 and by its administrative and academic officers, faculty, employees, fellows, students and volunteers. 海角官方首页 strongly encourages Students and Guests to report such known or reasonably suspected wrongdoing.
海角官方首页 provides a variety of ways for reporting known or suspected violations of law or policy, or misconduct including the 海角官方首页 Hotline.
The 海角官方首页 Hotline, which is the preferred method for submitting reports, allows for identified or fully anonymous reporting that can be accessed online or by phone. In some cases, policy or law will require that a report be referred to another organization (for example, the USM Internal Audit Office or the Office of the Attorney General).
Submitting a Report
Upon learning of known or suspected wrongdoing or misconduct, an individual (鈥淩eporter鈥�) should submit a report through the 海角官方首页 Hotline:
- Access the 海角官方首页 Hotline either electronically or telephonically.
- To access the 海角官方首页 Hotline electronically, go to /umbhotline/ or click on the Hotline link included in the bottom ribbon on most 海角官方首页 websites.
- To access the 海角官方首页 Hotline via telephone, call 866-594-5220. This number is also included on the 海角官方首页 Hotline website provided above.
- Select a category for the type of known or suspected wrongdoing. If the issue being reported involves multiple categories or if the Reporter is unsure of the appropriate category, the Reporter may choose 鈥淥ther.鈥�
- Provide the following information:
- Location of the incident
- Reporter鈥檚 relationship to the University of Maryland, Baltimore
- If the Reporter prefers to remain anonymous
- If not, contact information for the Reporter will be requested
- Persons engaged in the behavior being reported
- Length of time the incident or behavior has been occurring, if known
- A description of the known or suspected wrongdoing or misconduct
- When filing the Report electronically, upload any supporting documentation, if available
- Create a password.
When the Reporter creates the password for the report, a Report Key will be assigned during submission to access the report. It is important the Reporter keep the Report Key and password as the 海角官方首页 Hotline is administered by a third party and cannot be recovered by 海角官方首页.
海角官方首页 encourages Reporters to log into their submitted Reports regularly. This allows the Reporter to add additional information as it may become available and to respond to any questions or requests from 海角官方首页 through the system. For Reporters that chose to report anonymously, this is the only method of communication that will be available between the University and the Reporter.
To access filed reports, go to the 海角官方首页 Hotline website and click the 鈥淩eport Follow-Up鈥� button.
Reviewing Reports
Once a report is received, it is reviewed and assigned a Case Number. The reviewer will often request additional information from the Reporter to determine how best to proceed. Requests will be communicated either via the Hotline or by the provided contact information.
After this initial review, it assigned to the appropriate department or individual(s) for Preliminary Review.
No Retaliation
Fear of reprisals should not be a deterrent to reporting known or suspected misconduct. Retaliation includes any adverse action against a person because he or she has made a complaint in good faith or participated in a 海角官方首页 process. If a member of the 海角官方首页 Community suspects they have experienced retaliation, they should report the behavior.