Work and Leave Records
Financial Affairs, Office of the Controller | Approved April 1, 2016
Purpose
Provide detailed instructions and guidelines for employees, supervisors, and administrative personnel to follow when reporting, evaluating, and approving time/days worked or leave taken in order to comply with federal and state laws and university policies.
Applicability
This procedure applies to all 海角官方首页 employees and requires that most 海角官方首页 employees submit timesheets.
This procedure applies to administrative personnel who are Authorized Affiliate Employees who have roles described in this procedure.
Some groups of 海角官方首页 employees are exempt from the requirement to submit timesheets.
Employees in the following groups ordinarily do not have to submit timesheets:
- Post-doctoral fellows and trainees (Employee class 19-Trainees)
- Graduate Assistants (Employee class 4- Grad Assistants)
- Adjunct faculty (Employee class 36- Contingent 1 Faculty)
- Faculty employed less than 50% of full-time equivalent (FTE)- (except for School of Medicine faculty of clinical departments who are geographic full-time (GFT))
- Employees paid based on deliverables (Paygroup SPC-Special Pay)
In some circumstances as described in the Procedure an employee in one of the groups listed above may be required to submit timesheets or alternative time records determined by the employee鈥檚 school or unit.
Instructions
Click the following link for instructions on work and leave records:
Forms:
Electronic Forms- available in the e海角官方首页 portal
- Electronic Timesheet (ETS) - Document hours or days worked and leave taken (if eligible)
Paper forms can be obtained from the Financial Services website:
- Duty Day timesheet - Completed by Faculty or Exempt employee. Record days worked and leave taken when the electronic version was not entered within the window of time for on-line processing. Retain in department.
- - Completed by Non-exempt employee. Record time worked and leave taken when the electronic version was not entered within the window of time for on-line processing. Retain in department.
- - Completed by Hourly or Non-workstudy Student employee. Record time worked when the electronic version was not entered within the window of time for on-line processing. Retain in department.
- Workstudy timesheet - Completed by Workstudy Student employee. Record hours worked when the electronic version was not entered within the window of time for on-line processing. Retain in department.
Additional Guidance:
Electronic Timesheets
- In the My海角官方首页 portal Enterprise Menu: 海角官方首页 Systems Tutorials Browser> e海角官方首页 Electronic Timesheets
- 海角官方首页 Systems Tutorials Browser Link:
COMAR 17.04.11.20 Official Records and Reports